Paperless office lifestyle is a place where a particular way of work environment at which the use of paper is eliminated or wisely used. "Going Paperless" is recommended to save trees but also to make electronic documentation easier, and reduce greenhouse gas emissions. By keeping a paperless lifestyle it can have the power to benefit the environment and the community. This type of work style is not only used on a business level but it can also be used on a personal level. Paperless office can bring a variety of ways of saving paper and money. This method is commonly used in big companies in which their employee headcount is relatively high. For example, in a large company of more than 200,000 employees, if each and every employee would get paid electronically the company may save millions of dollars and reduce printing and mailing costs.                         

Paperless Versus Traditional Office Philosophy

A traditional office consisted of paper-based filing systems, which may have included filing cabinets, folders, shelves, microfiche systems, and drawing cabinets, all of which take up considerable space, requiring maintenance and equipment.

Meanwhile, a paperless office could simply consist of a desk, chair, and computer (with a modest amount of local or network storage) and the user could use and store all the information in digital form, including speech recognition.

Three easy steps to start a paperless office are to think before you ink, preview your documents, and print to PDF.

Transforming Paper-Based Documents to Digital-Based Documents

Another key aspect of the paperless office philosophy is the conversion of paper documents. These technologies include:

• Scanners - We like Brother Scanners - ADS-2000 can cost you around $300.
• Multifunction printer - your "All In One"  Printer,Scanner & Fax 
• Document management system - We recommend Efile Cabinet for any type of small buisness. For more information go to www.eFileCabinet.com

An important step in the paper-to-digital conversion is the need to label and catalog the scanned documents. Such labeling allows the scanned documents to be searched. Some technologies have been developed to do this, but generally involves either human cataloging or automated indexing on the OCR document. This is why we choose eFileCabinet.

However, scanners and software continue to improve, with small, portable scanners that are able to scan doubled-sided A4 documents at around 30-35ppm to a raster format (typically TIFF fax 4 or PDF).

Building a sustainable business and going paperless doesn't have to be hard.  In fact, some of the benefits you can expect include:

• increase productivity 
• eliminate storage space
• reduce expenses
• create the ability to work remotely
• enhance customer service
• increased security
• better disaster recovery protection
• reduces your environmental impact
• improve your competitiveness in the industry

 If you are an Accounting Office, Law Office, Medical Office or any small business looking to establish a paperless office, contact us at Anderson & Anderson for a consultation and we will show you what at an ROI is. (Return on Investment),